Expectations From A Wedding Planner

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Expectations From A Wedding Planner

Basically, wedding planners — also known as coordinators and event planners – simply help you organize your big day. But what they actually do can be very different.

The role of wedding planners

As a rule, wedding planners start with a meeting with the couple to:

  • Understanding the events – not only the planning of the entire wedding day itself, but also the rehearsal dinner, the roles and responsibilities of the bridesmaids, brunches the next day and all other associated events.
  • Revision of the total budget
  • Understand the style, colors, mood and taste of the couple
  • Discuss progress made

The planner then suggests the help you need and offers the couple a contract for wedding planning services. Most likely, the services will be a combination of tasks, depending on your needs and Budget. Here are the most common roles and services that the wedding planner can offer the couple.

Organization Of Queens

Now that you’re newly engaged, you’re probably thinking that this whole planning business is a breeze and is so easy to do – I mean – who needs someone to help? isn’t it? … wrong!

The whole process includes many details where you need to be organized, with the ability to stick to a certain Budget and the strength to stay on schedule. Even if you are a well-organized person, make sure that your wedding planner not only keeps track, but also helps you keep track and make final decisions on your behalf, which takes the stress out of you as a couple.

Your Planner will help You to:

  • Give them a 12-month wedding planning calendar so they know what to do while the months count down to the big day
  • Create and verify supplier contracts
  • Organize your calendar for the wedding day
  • Coordinate supplier arrivals and deliveries with your sites
  • Avoid costly mistakes such as express shipping charges or unnecessary changes
  • Remind them of commitments, deadlines, and budget constraints

Lot Of Style Gurus

If you have been going through all the adorable wedding magazines and you are worried that you don’t have the eye to bring out all the brilliant Designs and creativity that you see and you don’t feel like you have the aesthetic eye to do it, you should hire the services of a wedding planner who is also a designer, a person with that creative eye who can design the look that works for you.

A Planner can:

  • Enter your ideas and explore with them the current trends
  • Help to bring together inconsistent elements and create a unified “Look”
  • View and add details that you may have missed
  • Coordinate decor, florists, caterers, printers, invitation companies, graphic designers and other aesthetic suppliers
  • Help choose the bridesmaid dresses and other wedding clothes, your wedding dress and/or the groom’s clothes
  • Find coordinated and stylish favors
  • Design your tables, lighting and other visual details.


Many couples just don’t usually get along with their loved ones, but feel like they have to invite them to their wedding. If you are constantly arguing with your parents or with each other, wedding planners can use your negotiation skills to create peace. Whether it’s talking to the groom’s mother about the blood-red dress she wants to wear, conveying budget disagreements or saving her from etiquette missteps. Wedding planners can be invaluable in managing family dynamics.

Supplier resources

Experienced wedding planners have contacts in the industry, so you can find the reception venue with the perfect view or the caterer who works with small budgets. You may also be able to get favors to get discounts or gifts. They have been in the business much longer than you and will keep a diary of your favorite suppliers and professionals who can give you preferential prices that they might not give you as a couple.

Coordinators for the Wedding day

On your wedding day, you will be pulled in a Million directions. Old friends will want to say hello, you’ll want to relax and get ready, and people will ask you way too many questions. And this is just before the start of the ceremony.

Wedding planners can help you avoid Chaos and Stress by:

  • Meeting with suppliers and deliveries and handling of no-shows
  • Solving other last-minute emergencies
  • Coordination of the wedding sample
  • The layout of the ceremony and reception rooms
  • Making sure the wedding party is on time and in the right place
  • Coordination of the date of receipt
  • Dealing with wedding accidents and unruly guests
  • Make sure the space stays clean and you get your deposits back
  • Collect wedding gifts for personal belongings and make sure they come back to you safely
  • Make sure that the rented and borrowed items are transferred from one of the bridal parties to a safe place so that you can return them without having to return to the wedding venue.

Most wedding planners will perform these tasks, but it is possible to hire people just for these tasks. Although they are called “Day-of” coordinators, they should meet with them at least a month in advance and they should start confirming with suppliers at least a few days before the event.

Things to look out for in wedding planners

These are signs that the planner will not meet your needs:

  • First of all, you need a wedding planner who is easy to contact and meet your needs. If the scheduler doesn’t return your calls immediately or doesn’t seem organized, look elsewhere.
    Beware of wedding planners who receive bribes for the recommendation of a particular supplier. Be sure to hear about the suppliers that are right for you, and not just those who have a hand in the pocket of the Wedding Planner.
  • Make sure that you like the taste and style of the planner. You want your big day to look like you, not your wedding planner.
  • As with any provider, you want to have a clear contract with your wedding planner that defines obligations, costs, expenses, deposits and payment plans. Make sure that there are clauses that stipulate how customs duties and increased costs are negotiated and what happens if the planner does not fulfill his obligations or you want to terminate the contract.
  • Also, make sure your wedding planner has a contingency for any recent times like what will happen to your deposits if that happens? Receive a full or partial refund or the deposit can be used otherwise for another date or party.
  • Does the wedding planner have a contingency if he cannot fulfill his obligation to you? work alone or in a team so that you are always a team member who can intervene in matter the main planner gets sick.


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